Impress the Landlord.
When I find you a great apartment, be prepared to impress the landlord. check your own credit history and make sure its in order if possible, ask your previous landlord to write a favorable letter of reference also ask your employer, co-workers, and friends if you can use them as character references.
Create a renter's resume' with your current and last two addresses and landlord's phone numbers, your employer and length of employment , your current salary, (2) two most recent pay stubs and other income and also personal references.
When you Find an Apartment
Inspect the property carefully. If there's any damage, you not only want to ask that it be fixed, but don't want to be blamed for it later. Make sure such problem areas are addressed in a lease, either by your agreeing to live with it, or the landlord agreeing to fix it by a certain date. Find out what kinds of cosmetic changes you can make, such as painting walls, or structural changes, such as adding shelving.
Fees and Deposits
Find out exactly how much you are expected to pay up-front to rent the apartment. Note: security deposits may be more than one month's rent, the Real Estate fee is usually one months rent or (15%) fifteen percent of the annual rent. Fees to superintendents or doormen, commonly called "key money," are illegal.
Ask for a Lease
Leases provide many important protections for tenants such as a fixed rent for the duration of the lease. Unless you have a lease, your landlord can also evict you without giving any reason (after 30-days written notice). However, if you want the flexibility of moving on short notice, you may not want a lease. Read your Lease. It is important that you examine your lease carefully. Once you and your landlord sign it, the lease is considered executed and you have in effect agreed to every provision inside it.
Check for the following:
• Does the lease mention all the amenities agreed upon?
• Be sure to write down any oral agreements.
•Check your lease to find out the due date for your rent each month (usually the first), as well as what late charges apply if you miss the deadline.
•Check to see if utilities are billed separately or are included in your monthly rent.
•Are there any special building rules? Find out if your new building is: pet-friendly, has limits on guests, has restrictions on running a home business, etc.
•What happens at the end of the lease term? Can you renew automatically?
•What happens if you break the lease? Can you sublet or assign (transfer) the lease?
Who is on the Lease? If you are a renter, having your name on the lease gives you more protections and rights than any unsigned tenants. If you want your partner, child, spouse, roommate, or relative to have lease protections, it is a good idea to put their name on the lease at the outset. But also be aware that more names on the lease may mean more complications in the future if relationships change.
Landlord's Right to Access
If you are concerned about privacy, be sure to ask for wording in the lease limiting the landlord's ability to enter your apartment (except during emergencies). Tenants in multiple dwellings also have the right to install and maintain their own locks on their apartment entrance doors, but you must provide the landlord with a duplicate key upon request.
What Happens if Your Landlord Leaves?
Landlords must notify tenants, by registered or certified mail, of the name and address of the new owner. New owners of rent-stabilized buildings are responsible for returning any security deposits and interest. This responsibility exists whether or not the new owner received the security deposits from the former landlord (When a building is sold, the landlord must transfer all security deposits to the new owner within five days, or return the security deposits to the tenants). Foreclosure of the building also does not affect your lease.